Scanning

Structured Digitisation for Optimal Data Management

From Analog to Digital

Through scanning, physical documents or analog storage media are converted into structured digital formats. This enables better management and long-term use of data.

Unlike the digitisation of documents in the eDiscovery process, which is primarily focused on legally compliant evidence gathering and analysis, our scanning service is primarily aimed at systematic archiving, indexing, and optimisation of data flows within organisations.

High-Quality Capture & Format Conversion

The professional scanning process begins with the digitisation of various document types such as paper files, entire archives, technical plans, photos, and more. High-resolution scanning technologies ensure precise capture, reproducing both text and image content in optimal quality.

Efficient Utilisation

To make the scanned documents efficiently usable, Optical Character Recognition (OCR) technology is employed. This technology allows the conversion of content into searchable and editable formats, making it easier to find specific information. The digitised data is then adapted for integration with various storage and database systems. Whether on local servers, cloud storage, or document management systems, flexible conversion into formats such as PDF, TIFF, or XML ensures seamless integration into existing IT infrastructures.

Scanning Services

Our services enable the efficient, structured, and legally compliant processing of physical documents.

Discover more about our specialized services:

High-Quality Capture and Automatic Text Recognition

High-resolution scanning technologies ensure precise capture of both text and image content. To make the scanned documents efficiently usable, Optical Character Recognition (OCR) is employed, making the text searchable and editable. This facilitates quick access to relevant information and enhances data processing. The digitised documents are then adapted for integration with various storage and database systems. Thanks to flexible format conversion, such as PDF, TIFF, or XML, the data can be seamlessly integrated into existing IT infrastructures and archived for the long term.

Automatic Categorisation and Indexing

After digitisation, documents are automatically classified and tagged with metadata, making them easily searchable and filterable. This facilitates quick access to relevant content and enhances the traceability and organisation of large document collections.

Precise Identification of Each Page Through Pagination

Pagination ensures that each page of a digitised document receives a unique, continuous numbering. This method allows for the accurate identification and referencing of each page, regardless of the overall size of the file. The immutable numbering preserves the original sequence, prevents tampering, and ensures legally compliant archiving. Especially in sensitive areas such as legal proceedings, government documentation, or corporate archives, pagination provides clear structure and maximum traceability.

Data Immutability through Hash Values

The use of hash values ensures the originality and immutability of digital documents. Each dataset is assigned a unique, mathematically generated hash value, which serves as a digital signature. This hash value guarantees that each file can be verified for integrity at any time. Any change, no matter how small, would alter the hash value, making tampering immediately detectable. This method provides a guarantee of document authenticity, especially in legal, financial, and security-critical fields.

Deduplication

Deduplication refers to the identification and removal of duplicate data. This enhances efficiency in document management. By using advanced technology, we ensure that each document is stored only once, freeing up storage space and improving organisation.

Benefits of Scanning

1. Speed and Efficiency

Through defined processes, modern technology, and expertise, we scan large volumes of data quickly and comprehensively. This saves you time and reduces costs.